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Corporate Administrator (m/f)

Published on 2023-06-02

Reference532zxbo4ps

LocationLuxembourg

Business areasLegal

Type of ContractPermanent contract

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Company description

In the scope of reinforcing its Fund Services team, our client, an international independent provider of institutional and private client services across multiple jurisdictions, is currently looking for the following profile:

Corporate Administrator (m/f)

Job description

Responsibilities

  • Provide a full range of corporate services for an extensive and diversified portfolio of clients in the Real Estate and Private Equity industry

  • Administer and monitor the portfolio within the timescales set and agreed, investigating and suggesting enhancements where necessary, ensuring timely and effective client care

  • Review legal documentations relating to corporate administration

  • Follow up with the clients to ensure receipt of necessary documentation

  • Ensure the preparation of original legal documents and the finalization of contractual documentation

  • Execute administrative duties related to the corporate governance & domiciliary agent function within the timescales set and agreed under the guidance of more senior colleagues

  • Liaise with notaries, lawyers, banks and external auditors for requests related to legal documentation and manage all corporate related internal lists and procedures

  • Draft agreements and documentation and ensure follow-up of all procedures both before and after signature of legal documents

  • File and record all legal documentation as required by Luxembourg Law

  • Respond to different requests from clients to ensure that a quality service meeting the requirements of demanding clients is provided, using prioritization and maintaining good working relationships

  • Complete the review process for client entities and be aware of risk exposure, including the fulfilment of responsibilities under the review

  • Check, maintain and ensure accuracy of the central diary system relevant to client portfolio managed, to ensure deadlines are recorded and subsequently achieved

  • Maintain accurate and up to date records of client entities (including desktop), ensuring all statutory obligations are complied with

  • Adhere to Risk & Associated Compliance procedures in relation to regulatory requirements and AML legislation

  • Adhere to CPD requirements in accordance with qualification level and in-house procedures

Required profile

Profile

  • Degree educated in Law

  • At least 2 years of proven experience in a similar position in Luxembourg

  • Fluency in English is a must – French and/or German will be also appreciated

  • Clear understanding of the contractual and statutory obligations related to Luxembourg Law;

  • Organized, open-minded, flexible and work as a team player

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