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AIFM Officer (m/f)

Published on 2022-01-11



Business areasFinance

Type of ContractCDI

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Company description

Our client, an international Funds and Corporate services provider, is currently looking for the following profile:

AIFM Officer (m/f)

Job description


  • Be involved in the day-to-day management and corporate activities of an AIFM managing complex private equity and real estate’s portfolio of various Alternative Investment Funds

  • Directly report to the Conducting Officers

Administration & Finance duties

  • Lead the organisation, coordination and prepare the minutes of various meeting

  • Prepare the conducting officer and board packs

  • Update the corporate legal documentation

  • Lead and coordinate any request linked to the operational life of the company

  • Draft the agreements (roll forward)

  • Follow up the payment of the invoices and perform the cash flow monitoring of the AIFM

Funds duties

  • Maintain and follow up the deadlines in the Fund calendar

  • Maintain the fund database up-to-date

  • Assist and liaise with the central administration’s teams for the purpose of the audit, accounting or transfer agent

  • Follow up the subscription process to ensure the success of the subscription process in the funds

  • Perform the cash flow monitoring of the funds

  • Coordinate FATCA/CRS for the funds

Delegate Monitoring duties

  • Follow up KPIs and escalate potential issues to the Conducting Officers

  • Liaise with delegates to ensure a good cooperation


Domiciliation duties

  • Circulate invoices to the general partners of the Funds for their approval and the entities

  • Act as the owner of the BCL reporting, respecting deadlines

  • Coordinate the RC approval process with the board of the Fund

  • Support the Conducting Officer in the administrative tasks


AML/Compliance duties

  • Prepare the RC report for the Funds and the Compliance report of the AIFM

  • Update procedures and assist on compliance matters


Marketing duties

  • Collect, analyse and follow up KPIs from business intermediaries

  • Maintain and create a calendar about reporting deadlines with local authorities

  • Participate to the meeting with the business intermediaries and draft the minutes

  • Draft marketing agreement

Required profile


  • Degree educated in Business Administration, Economics, Law, or Finance

  • A 1st experience in a compliance/asset management function in the funds sector or management company in Luxembourg would be an asset

  • Knowledge of the PE/RE and Alternative Investment Funds sector while having ideally a first exposure to AML and AIF compliance laws

  • Demonstrate a clear understanding of the AIFM activities, organisation and environment, including contractual and statutory obligations related to Luxembourg regulated investment funds

  • Fluency in English and French

  • PC Literate

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