Corporate M&A | Personal Assistant (m/f)

Company description

Job description

• Providing day-to-day administrative and organizational support to Partners and lawyers within the Corporate practice.
• Managing complex diaries, meetings and appointments.
• Coordinating international travel arrangements and preparing detailed itineraries.
• Preparing and processing expenses and assisting with timesheet administration.
• Preparing, formatting and finalizing legal documents, reports, presentations and correspondence.
• Taking meeting notes and preparing action points where required.
• Opening new client matters and coordinating related onboarding and administrative processes.
• Liaising with Finance regarding billing follow-up, draft invoices and matter administration.
• Coordinating signature processes and document execution.
• Assisting with corporate filings and publications before Luxembourg authorities, including the RCS and RBE.
• Supporting the organization of client events, seminars, internal meetings and presentations.
• Acting as the primary contact for HR regarding the onboarding of new joiners and interns within the practice.
• Working closely with the other Personal Assistant to ensure seamless support and operational continuity across the team.

Required profile

• Degree educated in Administrative/Secretarial studies
• Previous experience as a Personal Assistant, Executive Assistant, Legal Assistant or in a similar role, ideally within a law firm or professional services environment
• Fluency in English and French
• PC literate
• Proven ability to work fully integrated in a team or (when necessary) autonomously
• Excellent organizational and prioritization skills
• Ability to work in a stressful atmosphere and under (very) tight deadlines